GENERAL TERMS AND CONDITIONS 

 

1. Liability

WeyDu’s board is composed of volunteers. As such, the Participant,  whose application and thus participation in WeyDu’s activities and conference has been accepted, agrees to indemnify WeyDu against any and all losses, claims, costs, charges, expenses, damages and liabilities which the Participant may incur as a result of participation in WeyDu events.
If the Participant’s legal interests are infringed upon, WeyDu shall only be responsible for intent or gross negligence.

If third parties, employed by WeyDu, infringe upon the Participant’s legal  interests, the Participant shall seek regress with the third parties first before holding WeyDu liable. The Participant shall hold WeyDu liable only in case other regress is  unavailable.

Participants are obliged to abide by Belgian law during the entirety of the  conference. Any use of illegal drugs, criminal activities or any other violation of the law will result in the Participant´s expulsion from the event. In case of an expulsion of the Participant, no claims for refund can be made.

Participants are equally expected to abide by the positive COVID-19 legislation. Failure to do so will result in expulsion from the event. WeyDu cannot be held liable in this regard, save in the case of intent or gross negligence.

2. Data protection

WeyDu’s data protection policy is elaborated upon in WeyDu’s Privacy Statement (at the bottom of this page).

3. Media 

WeyDu members and Participants can be photographed and/or  be filmed during WeyDu events.

WeyDu reserves the right to use any video, audio or photo footage for its website, social networks and further promotion of the event and/or for archival purposes.

WeyDu has the right to create materials (e.g. take pictures and videos), to display materials and to reproduce materials.

WeyDu claims copyright on all materials, photos, logos and articles on its website and social networks. No data can be used by third parties without the WeyDu’s permission or proper credit.

The copyright of any such material shall be owned by WeyDu without payment or compensation to the Participants portrayed in the media.

 

4. Refund
By way of derogation from article VI.47 Code of Economic Law (Belgian Official Gazette 29 March 2013), in case the Participant chooses to cancel the booking or does not attend the event, payments made are non-refundable, without prejudice to the provisions of par. 5 of these Terms and in accordance with article VI.53 Code of Economic Law.
By way of derogation from the provisions of the previous paragraph, a fee shall be refundable if the Participant provides WeyDu with a positive PCR test, concluding that the Participant cannot attend the event due to being infected with COVID-19. The fee will only be refunded after its validity has been confirmed.
In case the event is cancelled, a refund will be issued upon request. If no refund is requested, the ticket will be transferred to the next event.

5. Conference Visa Procedure

WeyDu may provide invitation letters upon request and ease the visa procedure to all Participants requiring a visa to enter the European Union. However, the organisation bears no responsibility for unsuccessful visa claims.

In case an aspiring Participant fails to obtain a visa with the help of WeyDu, the fee paid will be returned in full amount to his account within three weeks after notification to WeyDu.

6. Incomplete/incorrect registrations

In the event that the registration form – as filled out by the participant – contains incomplete, incorrect or false information, WeyDu reserves the right to cancel the booking. In such case, WeyDu will reimburse the fee paid after subtracting the transaction fee(s).

7. Transfer of tickets
Tickets are strictly personal and cannot be transferred to others.

8. Miscellaneous
The nullity or invalidity of a certain provision of these General Terms and Conditions shall not extend to other provisions of these General Terms and Conditions if the latter is not deemed null or invalid. In case of conflict, the courts of Ghent are competent. Belgian law applies.

 

PRIVACY STATEMENT

The personal data the Participant provides WeyDu with is protected by the General Data Protection Regulation (2019/679).

This data is used to provide insight into WeyDu’s customer base and is stored on a secure database on the cloud, which is only accessible to certain members of the WeyDu team. 
If the Participant provides WeyDu with his personal information or that of a third party within the context of a Contract, the Participant affirms that he transfers aforementioned information to WeyDu within the framework of WeyDu’s goals and the execution of the Contract. The Participant affirms to have acquired the party involved’s consent to share the information in question with WeyDu. WeyDu shall process the information for the purpose of the delivery of goods and services, the execution of the Contract and its succession, including the management of legal disputes if need be, and in pursuing its goal as mentioned in WeyDu’s bylaws, and if required by law or a judicial decision. WeyDu is not allowed to transfer this information to third parties, unless required within the context of the Contract or in case of the application of paragraph 3 of WeyDu’s General Terms and Conditions.

In accordance with articles 15 to 21 of the General Data Protection Regulation, nr. 2019/679 of 27 April 2016 Participants have a right to access, rectification, erasure, restriction of processing, data portability, and object, all of which can be exercised by sending an e-mail to info@weydu.eu. WeyDu will respond to such requests no later than 30 days.

 

Legal entity: Waynah European Development Union vzw
Company registration number: BE 0650.768.743
Registered address: Bikschotelaan 232/1, 2140 Antwerpen
E-mail address: info@weydu.eu