Terms & Conditions - Privacy Statement
GENERAL TERMS AND CONDITIONS
WeyDu’s board members are all volunteers. As such, the Participant, whose application and thus participation in WeyDu’s activities and conference has been accepted, agrees to indemnify WeyDu against any and all losses, claims, costs, charges, expenses, damages and liabilities whatsoever the Participant may incur as a result of participation in these events.
If the Participant’s legal interests are infringed upon, WeyDu shall only be responsible for intent or gross negligence.
If third parties, employed by WeyDu, infringe upon the Participant’s legal interests, the Participant shall seek regress with the third parties first before holding WeyDu liable. The Participant shall hold WeyDu liable only if other regress is unavailable.
Participants are obliged to abide by the Belgian positive law during the entirety of the conference. Any use of illegal drugs, criminal activities or any violations of the law will result in the Participant´s expulsion from the whole conference and the Participant may be held criminally liable. In the case of the expulsion of the Participant, no claims for refund can be made.
Participants are equally expected to abide by the positive COVID-19 legislation. Failure to do so will result in expulsion from the event. WeyDu cannot be held liable in this regard, save in the case of intent or gross negligence.
2. Data protection
WeyDu’s data protection policy is further elaborated upon in WeyDu’s Privacy Statement (infra).
WeyDu members and activities participants can be photographed and/or be filmed during the academic semester and/or conference activities.
WeyDu reserves the right to use any video or photo footage from the academic semester and conference activities for its website, social networks and further promotion of the event and/or for archival purposes.
WeyDu claims copyright on all materials, photos, logos and articles on its website and social networks. No data can be used by third parties without the permission of the organisation or proper credit.
The copyright of any such material shall be owned by the organisation without payment or compensation to the Participants portrayed in the media.
In case the Participant chooses to cancel the booking or does not attend the event, fees are non-refundable, without prejudice to the provisions of par. 5 of these Terms and in accordance with article VI.53, par. 1, 1° Wetboek van Economisch Recht (Belgian Official Gazette 29 March 2013).
By way of derogation from the provisions of the previous paragraph, a fee shall be refundable if the Participant provides WeyDu with a positive PCR test, concluding that the Participant cannot attend the event due to being infected with COVID-19. The fee will only be refunded after its validity has been confirmed.
In case the event is cancelled, a refund will be issued upon request. If no refund is requested, the ticket will be transferred to the next event.
5. Conference Visa Procedure
WeyDu may provide invitation letters upon request and ease the visa procedure to all conference Participants requiring visa to enter Europe. However, the organisation bears no responsibility for unsuccessful visa claims.
In case the aspiring Participant fails to obtain a visa with the help of WeyDu, the fee paid will be returned in full amount to his account within three weeks after notification to the organisation.
6. Incomplete/incorrect registrations
In the event that the registration form – as filled in by the participant – contains incomplete, incorrect or false information, WeyDu reserves the right to cancel the booking. In such case, WeyDu will reimburse the fee paid after subtracting the transaction fee(s).
The nullity or invalidity of a certain provision of these General Terms and Conditions shall not extend to other provisions of these General Terms and Conditions if the latter is not deemed null or invalid.
In case of conflict, the courts of Leuven are competent.
Belgian law applies.
The personal data the Participant provides WeyDu with is protected by the General Data Protection Regulation (2019/679).
Aforementioned data provides insight into its customer base and is stored on a secure database on a Google Drive storage, which is only accessible to certain members of the WeyDu team.
If the Participant provides WeyDu with his personal information or that of a third party within the context of a Contract, the Participant affirms that he transfers aforementioned information to WeyDu within the framework of WeyDu’s goals and the execution of the Contract. The Participant affirms to have acquired the party involved’s consent to share the information in question with WeyDu. WeyDu shall process the information for the purpose of the delivery of goods and services, the execution of the Contract and its succession, including the management of legal disputes if need be, and in pursuing its goal as mentioned in WeyDu’s bylaws, and if required by law of a judicial decision. WeyDu is not allowed to transfer this information to third parties, unless required within the context of the Contract.
In accordance with articles 15 to 21 of the General Data Protection Regulation, nr. 2019/679 of 27 April 2016 Participants have a right to access, rectification, erasure, restriction of processing, data portability, and object, all of which can be exercised by sending an e-mail to firstname.lastname@example.org.
Legal entity: Waynah European Development Union vzw (vereniging zonder winstoogmerk/association sans but lucratif)
Company registration number: BE 0650.768.743